Ratified June 23, 1998
Revised June 14, 2021
NAME, PURPOSES AND GOVERANCE
Section 1. Name
The name of this organization shall be Alabama Association of Middle School Principals (AAMSP) [hereinafter referred to in the By-Laws as the Association].
Section 2. Purposes
- to facilitate positive educational leadership,
- to speak for the middle school principals,
- to enhance the image of the middle school principal as an educational leader and to promote greater recognition of the professional skill and performance demanded by the position,
- to serve as an agency for the collection and dissemination of information pertinent to the middle school principal
- to promote legislation which is in the interest of children, education and the association.
Section 2. Purposes
- to facilitate and encourage the professional development for leaders of schools with middle level grades and facilitate positive educational leadership,
- to serve as a voice for middle school leaders and those who lead and support middle level schools at the district level,
- to enhance the image of the middle school administrators and those leaders who embrace the middle school philosophy as educational leaders and to promote greater recognition of the professional skill and performance demanded by the position,
- to serve as an agency for the collection and dissemination of information pertinent to the middle school principal,
- to stimulate and promote student achievement and growth through quality programs that are part of schools that serve students in middle grades including academic, athletic, artistic, musical, and other school sponsored activities,
- to promote sound legislation and policies governing education in the state which is in the interest of children, education and the association.
Section 3. Governance
The Association shall be governed by these By-Laws and such actions as the governing body of the Association may take consistent therewith. Nothing in the By-Laws shall be construed to prevent the Association from pursuing objectives that are consistent with its stated purposes. The Executive Committee shall be the governing body of the Association.
Section 1. Categories and Qualifications
Membership shall include active, emeritus and honorary.
- Active: Active membership includes those persons who support the objectives and pay dues of the Association and who are employed in the professional positions related to middle school administration.
- Emeritus: Emeritus membership is restricted to retired former AAMSP members,
- Honorary: Honorary membership may be bestowed by the Executive Committee, by such membership will be in name only and will carry no rights, benefits, responsibilities or privileges.
Section 2. Rights Benefits and Responsibilities
Active and Emeritus member of the Association shall be entitled to the rights, benefits, responsibilities and privileges of the Association.
Section 3. No Discrimination
The Association shall not deny membership on the basis of race, creed, national origin, religion, age, handicap, or sex.
DUES AND CLAS AFFILIATION
Section 1. Dues
The annual dues for membership in the Alabama Association of Middle School Principals shall be set by the Board of Directors.
Section 2. CLAS Affiliation
All active members shall hold membership in the Council of Leaders of Alabama Schools (CLAS) with dues to both organizations payable to CLAS. Emeritus members shall hold membership in CLAS but will be granted membership in AAMSP at no cost.
Section 3. Affiliation with National Organizations
Membership in the National Association of Secondary School Principals is encouraged.
Robert’s Rules of Order, newly revised edition, shall be the authority governing all matters of procedure not otherwise provided for in the Articles of Incorporation and the By-Laws or by the actions of the governing body of the Association.
OFFICERS FOR AAMSP BOARD OF DIRECTORS
The officers of the Association shall be the President, the President-Elect, First Vice- President, the immediate Past President, the Secretary, the Treasurer and District Vice Presidents to represent each.
- Term of Office
- The term of office of the President, the President-Elect, the First Vice- President, and the immediate Past President shall begin at the end of the Annual CLAS Summer Conference and shall be for one year.
- The officer’s year ends on June 30th following the annual CLAS Summer Conference.
- The term of office for the Secretary and Treasurer may be extended beyond one year.
- District Presidents serve a two-year term. Terms end with odd or even rotations consistent with district numbers at the end of the Annual CLAS Summer Conference. Even numbered districts will elect presidents during their Spring Semester meetings (February –May) in even numbered years; odd numbered districts will elect presidents during their Spring Semester meetings (February – May) in odd numbered years. In the event of a vacancy of a District President that cannot be filled by the District, the current/previous District President may recommend and/or the AASSP President will appoint an interim president. Each district may decide its own selection process for district officers. District Presidents may succeed themselves and serve multiple terms.
- Qualifications for Holding Office
- To qualify as a candidate for office, an individual must have been practicing middle school administrator for a minimum of two years.
- Continuous active membership is required while serving in office.
AAMSP BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE
Section 1. Purpose
- AAMSP Board of Directors is to give leadership and direction to the Association.
- It is to be the governing body of the Association.
Section 2. Organization of the Board of Directors
Only active members serving as building level middle or junior high school administrators are eligible for AAMSP Board Offices. In addition, building level K-12, K-8, or 6-12 administrators are eligible for Executive Offices. The Board of Directors shall consist of the President, President-Elect, First Vice-President, Immediate Past President/Parliamentarian, Secretary, Treasurer, and District Presidents, CLAS Executive Director and any other person(s) elected by the membership or appointed by the President. Upon recommendation of the President and approval of the AAMSP Board, the association may establish the position of Executive Secretary. The Executive Secretary will be an ex officio, non-voting member of the AAMSP Board. The Executive Committee, which consists of the President, President-elect, First Vice President, Secretary, Treasurer, and CLAS Director, will annually evaluate the Executive Secretary in addition to determining whether or not the Association can sustain the position.
- The AAMSP Board of Directors’ purpose is to give leadership and direction to the Association.
- The Board is to serve as the governing body of the Association.
Section 3. Powers and Duties
The AAMSP Board of Directors shall
- Formulate operational policies of the Association,
- Establish the procedure for determining membership dues,
- Approve the budgeting and expenditures of the Association funds,
- Approve conference meeting sites,
- Supervise publications,
- Secure consultants and staff personnel as needed,
Section 4. Meetings
Meetings of the Board of Directors shall be held subject to call of the President except as otherwise provided in the By-Laws. Executive Board members shall attend 3 out of 4 annual AAMSP Executive Board meetings. Extenuating circumstances regarding individual AAMSP Board member attendance will be reviewed and considered by the AAMSP Board as needed.
DUTIES OF AAMSP BOARD MEMBERS
Section 1. Rotations of District Presidents
District Presidents shall be appointed for a two-year term rotating off and being elected in alternating years. Even districts are elected in even years and odd districts are elected in odd years during the second semester, prior to the Annual CLAS Summer Convention.
Section 2. The President
The President is the chief elective officer and shall
- Preside at all Association and Executive Committee meetings,
- Appoint all committees which are not otherwise provided for in the By-Laws,
- Designate Committee chairpersons,
- Call Executive Committee meetings when deemed necessary or on request by majority of Executive Committee members,
- Be an ex-officio member of all committees except the Nominating Committee,
- Insure that the membership is kept informed of AAMSP activities,
- Serve as an ex-officio non-voting member of the CLAS Board of Directors,
- Make a report of activities of the Committee to the general membership at the annual affiliate meeting held during the CLAS Summer Conference, and
- Appoint a Secretary and a Treasurer,
- Work closely with the treasurer and other executive committee members (president-elect, vice president, secretary, and immediate past president) in planning and submitting an annual budget for approval by the AAMSP Board at the June Board meeting. (The AAMSP budget year will be the same as the CLAS budget year which is July 1st until June 30th.), and
- Shall appoint or approve a qualified replacement to fill a District President vacancy for the remainder of the term.
Section 3. The President-Elect
The President-Elect shall
- Assume duties for the President in the event of the President’s absence,
- Become President in case of a vacancy in the President’s position and serve as such until the regular succession to the presidency,
- Plan the annual conference subject to the approval of the Executive Committee,
- Helps plan association meetings and
- Attend fall CLAS Board training.
Section 4. The First Vice-President
The First Vice-President shall
- Monitor AAMSP Executive Board Member meeting attendance,
- Help energize AAMSP membership drive in collaboration with District Presidents,
- Become President-Elect in case of a vacancy in the President’s position and serve as such until the regular succession to the vice presidency, (and)
- Assist with the monitoring of District Presidents’ terms and rotations.
Section 5. The Immediate Past-President
The Immediate Past President shall
- Serve as Parliamentarian and
- Pass the AAMSP President’s Notebook to the new President.
- Begin a term of service on the CLAS Board member representing AAMSP upon his or her transition to Immediate Past President.
Section 6. Secretary
The Secretary shall
- Record the minutes of Executive Committee meetings and regular affiliate meetings,
- Assist the President in developing the draft for meeting agendas,
- Provide written minutes to the membership during affiliate meeting,
- Maintain record of the Association (and)
- Filter and store all past records at CLAS Office as needed.
Section 7. Treasurer
The Treasurer shall
- Receive and deposit all funds for the Association,
- Expend funds as directed by the Executive Committee,
- Prepare financial reports as requested and
- Maintain communication with financial institution handling funds as needed.
Section 8. District Presidents
The District President shall
- Serve on the Executive Committee of the Association,
- Plan, organize and facilitate at least one meeting for district members each semester (This meeting may be held with the respective district’s AASSP organization),
- Serve as the middle school resource for the represented district,
- Serve as the membership coordinator for the area,
- Attend at least three Executive Committee meetings each year,
- Assist the President-elect in the planning of the upcoming conference,
- Serve as chairperson of assigned committees at the request of the President,
- Perform and function as the President may request,
- Be responsible for submitting at least two articles or editorial/commentary informational columns at least two times a year for their respective district that will be published in the AASSP/AAMSP newsletter, (and)
- Recruit new AAMSP members.
Section 9. CLAS Executive Director
The CLAS Executive Director shall
- Attend meetings of the Association, if possible, including the Executive Committee, state, regional and national conventions,
- Arrange space for meetings, upon request,
- Keep President informed of current matters and report to the Executive Committee on matters pertinent to elementary/middle/secondary educators
- Provide membership list and information as needed, and
- Promote and represent the interest and concerns of the middle school principals in the legislative and political arenas.
Section 10. Executive Secretary
The Executive Secretary shall
- Attend meetings of the Association, if possible, including the Executive Committee, state, regional and national conventions,
- Serve, along with the President, as spokesperson for the Association.
- Serve as a mentor and liaison to maintain continuity among AAMSP Board of Directors,
- Carry out all duties as described in the Job Description for the Executive Secretary.
- Receive an annual evaluation from the Executive Committee which consists of the President, President-elect, First Vice President, Secretary, Treasurer, and
CLAS Director at the spring AAMSP Board meeting that takes place on the same day as the CLAS Board meeting in early March.
Section 11. Changing Positions Before Completing an Elected Term
In the instance when an Executive Committee member retires or assumes a new position that no longer includes serving as a middle or junior high school building administrator or in a district level position that directly includes supervision of middle or junior high schools, he or she shall
- Have the opportunity to continue as an Executive Committee member through the end of the next CLAS Summer Convention, (or)
- Resign immediately from the Executive Committee if he or she desires to affiliate with the CLAS affiliate associated with his or her new position.
Following the resignation of an Executive Committee member during an unexpired term, the AAMSP President shall accept nominations from members at the next AAMSP Board meeting.
Section 12. Reimbursements for Officers and/or AAMSP Board Members
- The president shall be reimbursed for lodging and travel expenses to attend the National Middle School or National Association of Secondary School Principals Convention.
- The members of the AAMSP Board shall be reimbursed travel and lodging for expenses to attend Executive Committee meetings. Reimbursement will be made for Board members for two nights lodging and travel to attend the annual AAMSP Fall Conference and Annual CLAS Summer Conference.
NOMINATIONS AND ELECTIONS
Section 1. Nominations
At the business meeting of the Summer CLAS Conference, the Nominating Committee shall submit the names of candidates for each association office which requires election.
Section 2. Nominating Committee
The Nominating Committee shall
- Be appointed by the President
- Submit a nomination for office of President- Elect each year and
- Submit a nomination for directors to CLAS Board to serve a four-year term as membership dictates
Section 3. Vacancies
Vacancies in offices shall be filled as follows:
- CLAS Directors: The President, with the approval of the Executive Committee, shall designate a successor to fill the unexpired term.
- President-Elect: A special election shall be conducted under the supervision of the Executive Committee.
- Shall appoint a qualified replacement to fill District President vacancies for the remainder of the term.
Section 1. Business Meeting
The Association shall hold business meeting during the annual meeting of CLAS. The Association shall hold such meetings as are deemed necessary by Executive Committee to carry out the activities of the Association.
Section 2. Called Meetings
The Executive Committee shall have the power to call a special meeting of the Association during the year.
Section 3. Quorum
The membership present and voting will constitute a quorum.
DISTRIBUTION OF ASSETS
In the event of dissolution or liquidation the assets of the Association, after payment of debts and obligations, shall be transferred to CLAS for its charitable and educational purposes. In no case shall any officer, member or individual benefit from the dissolution of the association.
BOOKS, RECORDS, PROPERTY
Section 1. Records
The records and accounts of the Association and of its officers and committees shall be the property of the association. These records and accounts shall be open to inspection by any member of the Association upon the receipt of a written request giving prior notice of such inspection.
Section 2. Books and Property
Every officer, or former officer, member or former member, committee or former committee, who has funds or property of any description belonging to the Association, shall return such funds and property to the state CLAS office.
ENACTMENT AND AMENDMENT OF BY-LAWS
Section 1. Enactment
These By-Laws shall become effective immediately when approved by the Executive Committee, submitted to the membership at a state affiliate meeting of the Association, and approved by a majority of those present and voting.
Section 2. Amendment
An amendment to the By-Laws may be proposed in writing to the Executive Committee by a member or members of the Association. Upon approval by Executive Committee an amendment shall be submitted to the members at the next business session and action taken at a subsequent meeting. Amendments become effective immediately upon approval by the majority of those present and voting.
Amendment 1: The president shall be reimbursed for lodging and travel expenses to attend the National Middle School or National Association of Secondary School Principals Convention.
Amendment 2: The members of the Executive Committee shall be reimbursed travel and lodging for expenses to attend Executive Committee meetings. Reimbursement will be made for Executive Committee members for two nights lodging and travel to attend the annual AAMSP Fall Conference and Annual CLAS Summer Conference.